Payroll & Workforce Administration

Payroll management in India is far more complex than simply calculating and disbursing employee salaries. It involves navigating an intricate web of labour laws, statutory deductions, and regulatory filings — including Provident Fund (PF), Employee State Insurance (ESI), Professional Tax, TDS on salaries under the Income Tax Act, and multiple state-specific labour laws. Getting payroll wrong can result in employee dissatisfaction, regulatory penalties, interest, and reputational damage.

For businesses scaling rapidly or managing geographically distributed teams, payroll complexity increases significantly. Salary structures must balance tax efficiency with employee satisfaction. TDS calculations must account for multiple income sources, investment declarations, exemptions, and perquisite valuations. PF and ESI contributions must be remitted on time and accurately reflected in employees' EPFO passbooks and ESI insurance records.

PDA Corporate Solutions provides a comprehensive payroll and workforce administration service that manages every aspect of your payroll function — from employee onboarding documentation to monthly salary processing, statutory compliance, and employee query resolution. Our service ensures your employees are paid correctly and on time, while all compliance obligations are met without error.

Why Choose PDA

Key Benefits of Our Payroll & Workforce Administration

Error-Free Payroll Processing

Systematic payroll processing with multi-level checks ensuring accurate salary computation, TDS deduction, and statutory compliance for all employee categories.

Statutory Compliance Management

Timely PF, ESI, PT, and LWF remittances processed before due dates, ensuring zero late payment penalties and maintaining a clean compliance record.

Tax-Efficient Salary Structuring

Expert salary structuring to maximize utilization of tax exemptions under Section 10 allowances (HRA, LTA, etc.) while maintaining full statutory compliance.

Employee Self-Service Support

Assistance with Form 16 issuance, monthly payslip distribution, TDS certificates (Form 12BA), and employee investment proof verification.

What We Offer

Detailed Service Offerings

Monthly Payroll Processing

Complete salary calculation including basic, HRA, allowances, perquisites, variable pay, deductions, overtime, leave adjustments, and loan recoveries with salary register and bank transfer statements.

TDS on Salaries (Form 24Q)

Monthly TDS calculation considering all exemptions and deductions, TDS remittance, quarterly Form 24Q filing with TRACES, and annual Form 16 generation and distribution.

Provident Fund (PF) Management

PF registration, monthly ECR challan preparation, PF deposit, UAN generation for new employees, PF transfer and withdrawal advisory, and Annual KYC management.

ESI Compliance

ESI registration, monthly contribution calculation for eligible employees, challan preparation and remittance, half-yearly return filing, and employee IP card issuance coordination.

Labour Law Compliance

Minimum wages compliance review, Payment of Bonus Act computation, Gratuity Act applicability analysis, POSH policy compliance, and periodic labour law audit support.

Common Questions

Frequently Asked Questions

Which companies are required to register under PF and ESI?

PF registration is mandatory for establishments with 20 or more employees. ESI registration is required for establishments with 10 or more employees where any employee earns up to Rs. 21,000 per month. Both schemes allow voluntary registration for smaller establishments.

What is the due date for PF and ESI remittances?

PF contributions must be remitted by the 15th of the following month through the EPFO Electronic Challan cum Return (ECR) portal. ESI contributions are also due by the 15th of the following month. Late payments attract interest at 12% per annum and damages.

What is Form 16 and by when must it be issued to employees?

Form 16 is a TDS certificate issued by employers to employees, certifying the TDS deducted and deposited with the government on salary income. It must be issued by June 15th of each year. Form 16 Part A is generated from TRACES and Part B is prepared by the employer.

How is TDS on salary calculated for an employee with multiple investments?

TDS on salary is calculated based on the employee's estimated annual income under the head Salaries, after deducting claimed exemptions (HRA, LTA, etc.) under Section 10 and deductions under Chapter VI-A (80C, 80D, 80E, 80G, etc.) based on investment proofs submitted. The resultant taxable income is taxed at applicable slab rates.

Why PDA

Why Choose PDA Corporate Solutions?

PDA Corporate Solutions is a specialized corporate advisory firm headquartered in Kochi, Kerala. Our team of qualified Company Secretaries, legal professionals, Chartered Accountants, and management consultants brings an integrated, multi-disciplinary approach to every client engagement.

We serve businesses across Kerala and India — from startups and family enterprises to listed companies and multinational subsidiaries — with professional advisory that is commercially pragmatic, legally rigorous, and always client-focused.

Multi-disciplinary team of CS, CA, legal, and management professionals

Kochi-headquartered with pan-India client base

Transparent pricing with fixed-fee and retainer models

Confidentiality assured with strict data protection protocols

Payroll & Workforce Administration